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Why you need a Requirement Specification Project before starting a digital project

What is an RSP? 


Basically – It’s a manual of what specifically needs to be done. A pre-project before beginning the actual ‘real technical project’.

A Requirements Specification Project’s finest job is to conclude and present an overview of all the requirements needed, for a solution to be developed. It is a document describing the overall project, completely and consistently.

It is the foundation of the project and enables it to be clearly divided into sub-projects for more efficient project and time management.

The essential part of a Requirements Specification Project is that it contains all the functional and non-functional system requirements for the project. In addition, it contains a layout for the overall system design.

An RSP should consider the future infrastructure of the system and provide suggestions for technological decisions – maybe a specific CRM-solution is not the right fit for your needs? The layout of the overall system is the foundation, as it combines a design manual and project management overview, all in one.

In the process of an RSP, we document the KPI’s as well as the business’ primary targets and needs. This basically means that we make sure that the project matches the business goals.

After this has been done, we can finally do a mapping of the right technical solution.


→ In simple words, an RSP can be described as a pre-project to the ‘real technical project’.

The RSP document is a manual of the project, prepared in collaboration before kick-starting a project.


Twentyfour puts focus and effort into each RSP – as this helps us set the tone for the coming project.

Here, we work based on a detailed description. It tells us what the company wants from the project. It also specifies their wishes for how it should be perceived by their end customers, their employees, and their customer service employees. 

Why do you need an RSP? 

Usually, an RSP is a next step after the first meeting(s), where we dig a little deeper in order to analyze the project, possible solutions – and especially to make sure that we pick the right solution for the project.

This means that an RSP is done so that we can clearly map and identify the needs of a customer and deliver the most cost-efficient and user-friendly product.

We wouldn’t want to dive into any project blindly. Therefore, we take measures to assure the best possible solution, both for ourselves and our clients. It is important to save on time and costs, and we do so by conducting an RSP.

All the customer’s requirements are gathered, in what we call a requirement gathering. We record all of the client’s needs, to be able to further analyze and define what features the system should include.


Every process of software development depends on the Requirement Specification Project. 


At Twentyfour, we follow these steps when conducting an RSP:

  1. Define the customer needs, by defining the scope of systems and resources that are allocated to us within the time period of the project.
  2. Secondly, the development team can begin to design the software system, based on the information gathered from the RSP.
  3. Then our developers should be able to develop the software system from design.
  4. Finally, the development team has to make sure that the system can perform and is exactly up to the customer’s requirements and wishes. They do so by testing the system continuously, in order to see if it meets the customer’s requirements.

By going through these steps, we make sure to develop exactly the solution that matches the customer needs and targets. An advantage we often see happening from this process is saving the customer from unnecessary costs.


Therefore, the process of software development depends on the requirement specification project document.

If the customer’s requirements were recorded in the RSP document in a clear way, every process of the work thereafter can be performed optimally and can control the direction of the project. This saves the customer time, costs, and resources.

Another benefit would be that the development team is able to manage their time and resources efficiently, to achieve the customers needs to perfection.

Why is this important?

Our experience is that sometimes, what seems to be the best solution at first is not always the case. After a thorough analysis and RSP – we can often figure out a better and more efficient solution that saves the company time and money.  

A software requirement specification is the foundation for your entire project. It gives a framework for what every team member involved in each development will follow. It’s used to provide critical information to multiple teams — development, quality assurance, operations, and maintenance.

Twentyfour cares

At Twentyfour, we want to get to know our customers before we start any project and we do that by often taking aside a couple of days to work together on an RSP.

This gives a comprehensive overview of the project and helps us better understand the problem at hand

We have also found that by conducting an RSP, we can figure out creative ways to help the company save on resources such as time, money, and general costs. 

Do you want to hear more?

We love solving problems, and by conducting a RSP first we feel confident that we can solve the problem in the most efficient and cost-effective way, for you and your customers. 

Contact us for a consultation or chat – to see what we can do for your business.